St Michael and All Angels The Parish Church of South Yardley Birmingham B26 1AP

Copies of our most recent Risk Assessment and Sides person's duties are posted here regularly. Our aim at all times is to keep everyone safe and we thank you in advance for your cooperation and compliance with legal requirements, diocesan guidance and common sense.


HANDS-FACE-SPACE

Risk assessment template

Church:

Saint Michael & All Angels

Assessor’s name: Father Alex French (AF)

Date completed:

1st February (replacing previous assessment dated 3rd January 2021)

Review date:

22nd February

 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

Access to church buildings for purposes of recording and/or livestreaming services (with no congregation present)

 

Risk: contracting or spreading the virus by not social distancing or by touching contaminated services

Consider if anyone required for recording or broadcasting is clinically extremely vulnerable or has household members who are. Can someone else fulfil their role in the recording/livestreaming?

Ensure that the people who need to attend the church building to enable the livestreaming or recording to take place are willing to do so and can do so safely. Make sure that only those essential for livestreaming or recording enter the church.

Livestreaming is not applicable at this stage due to no internet connection. When services are livestreamed they will only be done so during a normal act of worship.

 

Any recording (outside main services) will take place at least 48 hours after anyone has been in church. Only Alex French will use the church for recording.

AF

 

Identify one point of entry to the church building, and a separate exit if possible.

There is only one external entrance into church in use. Once in the building separate doors are to be used foraccess into and access out of the main body of the church.

AF

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

A suitable lone working policy has been consulted if relevant.

Not relevant at the moment.

 

 

Consider staggered arrival times if multiple people from different households are coming into the building.

Staggered arrival timesare impractical given the small size of thecongregation.

Notices will be placed on the entrance doors reminding people to keep at least 2 meters away from each other. Reminders will be given regularly during services as well.

 

If numbers of congregants swell then this will be reviewed.

AF

 

Holy water stoups and the font are empty.

There are two (one in the Narthex and one in the main body of the church).

AF

 

Ensure safe use of equipment needed for livestreaming: avoid exceeding safe load on sockets, cables/tripod causing trip hazard

Not applicable at the moment for livestreaming. The equipment for recording Sunday Mass is to be placed in an area where no-one sits nor walks past. Reminders to be given at services that the equipment is there. Recording equipment currently runs from battery power.

AF

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Provide adequate hand cleansing stations. Provide hand sanitiser for the occasions when people wash their hands.

Available on a table inside entrance Sidespersons

Church Warden.

 

 

 

 

Duty sidesperson.

 

Review CofE guide on cleaning church buildings. Complete the ‘cleaning’ section of this risk assessment (below).

External users of the church building will be required to clean down multiple touch points and the toilet after use. They will be responsible for providing the cleaning products and disposing of them.

 

External users of the church building will provide documentary evidence detailing the cleaning actions that they will take.

AF

 

Read the CofE guide on face coverings and produce or download signage or other relevant materials to indicate compliance with the law and requiring these for all except those exempt.

Advice on face coverings can be found here.

Church Warden

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Identify where you can reduce the contact of

people with surfaces, e.g. by leaving open doorsthat are not fire doors, using electronic documents thanpaperwork.

All materials for services will not be reused within 48 hours. Mass sheets will be taken home by congregants at the end of each service whilst different Orders of Service will be used on Sundays and Tuesdays.

 

Half of the pews (alternate pews) will be blocked off for Sunday services with are then rotated for the service on a Tuesday.

 

The Gregory Chapel (as it is used on a Wednesday and Sunday evening by an external group) will be out of bounds for everyone else.

AF

 

 

Ensure you have an NHS Track and Trace QR code available, with an alternative option for those who cannot use that system.

 

Church Warden

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

Deciding whether to open to the public for private prayer, public worship and other permitted activities

Consider how the national lockdown applies to the particular circumstances of the church and the worship or other activities envisaged. For gathered congregations or other activities drawing people from a wide area, consider the implications of where people travel from and the distance involved.

This will be considered on an ongoing basis balancing the latest tier restrictions, local infection rates, diocesan advice, C of E advice and the needs of the congregation. We will only be open for Mass on a Sunday and Tuesday.

 

There will be a weekly conversation (Friday) between the incumbent and Church Warden reviewing the local evidence and any changed guidance to determine whether church remains open for worship.

AF

 

Discuss with nearby venues and businesses to ensure that the timing and practical arrangements for using the church are compatible.

Sunday worship doesn’t occur at the same time that adjoining businesses are open. Notice of any funeral services will be given to the pre school at least 72 hours in advance.

Verger on for the funeral service

 

Check if any clergy, staff or volunteers required for opening to the public fall into clinically extremely vulnerable categories or have members of their household who do, and ensure there are enough people safely able and willing to facilitate opening and cleaning the building.

 

Church Warden

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Consider whether to discourage clinically extremely vulnerable members of the congregation or visitors from attending services altogether or setting asidetime for them to attend for individualdevotions.

AF to remind people regularly that they shouldn’t feel under any compunction to attend services. A keen pastoral eye will be kept over the welfare of church members.

AF

 

Consider if a booking system is needed, whether for general access or for specific events/services

Given the size of the congregation this is unlikely but will be considered for church festivals i.e. Christmas, Easter etc.

AF

 

Communicate with nearby churches to ensure offered provisions are complementary.

Undertaken through Chapter meetings and Churches Together events.

AF

 

Preparation of the Church for access by members of the public for any permitted purposes

 

Risk: Getting or spreading coronavirus in common use high traffic areas such as corridors, toilet facilities, entry/exit points and other

Confirm that all steps (above) for access for livestreaming/broadcast have been carried out before anyone else accesses the building.

Not applicable at the moment

AF

 

Update your website, A Church Near You, and any relevant social media with information for visitors. Communicate details on requirements such as bringing a face covering. Clearly state the limits on attendance for weddings, funerals, commemorative events and any other permitted activities where upper limits apply (or provide a link to this <u>document</u>).

A Church Near You needs updating once we have access permission.

AF

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

communal areas.

Update your website to remind people who are clinically extremely vulnerable to COVID-19 to stay at home as much as possible and observe social distancing guidance, and either strongly discourage them from attending church in person during this time or indicate a time for them to attend for individual devotions.

Website will also carry the Risk Assessment and Sidespersons duties.

Church Warden

 

Review CofE guide on cleaning church buildings. Complete the ‘cleaning’ section of this risk assessment (below).

Advice on cleaning church buildings can be found here.

AF

 

Read the CofE guide on face coverings and produce signage or other relevant materials to indicate compliance with the law requiring these for all except those exempt.

Advice on face coverings can be found here.

 

Reminders of Covid precautions to be given regularly during services.

Church Warden

 

AF

 

Choose one point of entry into the church to manage flow of people and indicate this with notices, keeping emergency exits available at all times. Where possible use a different exit.

Yew Tree Lane entrance to be used for getting into church. Direction signs will be in place to ensure that those who attend move in the correct direction.

Church Warden

 

Make any temporary arrangements for people to wait or queue outside the building (taking into account any consequential risks arising from people gathering outside).

To be judged by the Sidespersons on duty, with instructions given as and when necessary.

Sidesperson on duty

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Make any temporary arrangements for managing the approaches to the entry points and any parking areas to ensure social distancing can be observed (taking into account any consequential risks arising from changes to circulation).

To be judged by the Sidespersons on duty, with instructions given as and when necessary.

Sidesperson on duty

 

Where possible, doors and windows should be opened temporarily to improve ventilation.

Entrancedoorside) to be left open during services.

Sidesperson on duty

 

If heating is required check your system is safe to use and test it before people are allowed in.

Guidance on church heating <u>can be found here</u>.

Church Warden

 

Remove Bibles/literature/hymn books/leaflets unless they are absolutely essential and participants cannot bring their own. Hardcopy literature should be quarantined for at least 48 hours between use.

All necessary paperwork for the service is made available in the narthex and not used in another service for 7 days.

 

Narthex tables cleared of any multiple touch items.

AF

 

Cordon off or remove from public access any devotional objects or items (if they are liable to be touched or closely breathed on)

Signs are in place people not to touch objects around the church.

AF

 

Consider if pew cushions/kneelers need tobe removed as per government guidance on sop surfaces.

Not applicable. Pews to be used are rotated between Sunday and Tuesday services.

AF

 

Remove or isolate children’s resources and play areas.

Will place as and when children come into church use the resources.

AF

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Walk through the church to plan for physical distancing in seats, aisles, at the altar rail, including safe flow of visitors. Remember 2m in all directions from each person (or 1m with risk mitigation if absolutely necessary).

No sitting’ signs will be in place on pews. Adherence will be ensured by the Priest and also Sides person on duty.

AF

 

Clearly mark out seating areas including exclusion zones to maintain distancing.

See above

AF

 

Clearly mark out flow of movement for people entering and leaving the building to maintain physical distancing requirements.

Movement into pews is down the central aisle. Movement out of church is via the side aisles.

AF

 

Limit access to places were the public does not need go, maybe with a temporary cordon is needed.

Not applicable at the moment

AF

 

Determine placement of hand sanitisers available for visitors to use.

On entrance table in the Narthex

Church Warden

 

Determine if temporary changes are needed to the building to facilitate social distancing

Not currently a risk. Reminders given not to congregate and after a service. Sides person to act as an additional pair of eyes during before, during and after a service, reminding people as necessary. See separate document of sides persons duties.

AF

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Put up notices to remind visitors about important safe practices e.g. no physical contact, practice hand washing etc.

On entrance routes into church

Church Warden

 

Ensure high-risk surfaces and touch points have been wiped with appropriate sanitiser spray or disposable wipes

Not applicable between Sunday and Tuesday services given the rotation of pew use. Cleaning after Funeral services (if they are within 48hours of a Sunday or Tuesday service or before it) to be managed as and when they occur.

Church Warden

 

Check that handwashing facilities have adequate soap provision and paper towels, and a bin for the paper towels.

 

Church Warden

 

Where there are toilet facilities, ensure an adequate supply of soap and disposable hand towels, and a bin for towels, are available.

 

Church Warden

 

Ensure all waste receptacles have disposable liners (e.g. polythene bin bags) to reduce the risk to those responsible for removing them.

 

Church Warden

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

Use of the church for baptisms, weddings, funerals and commemorative services

Consider the specific guidance in place for those activities and assess the additional controls and limits on attendance in place.

Stand alone risk assessments will be written for each occurrence. The Church Warden and incumbent will sign off any applicable risk assessment.

 

Incumbent will ensure that those organising the service are aware of all mitigating actions.

AF

 

Use of the church for permitted activities other than private prayer or worship

Consider the specific guidance in place for those activities and assess the additional controls and on attendance in place. Check that any external group using the church has COVID-secure working practices in place, including their own risk assessment where necessary, and will comply with what is required by thechurch.

Risk assessments will be collected from all groups (currently pre-school and AA) who use the church buildings. Checks will be made to ensure that the groups are complying with church expectations.

AF

 

Cleaning the church before and after general use (no known exposure to anyone with Coronavirus symptoms)

 

Advice on cleaning church buildings can be found here.

If the church building has been closed for 48 hours between periods of being open then there is no need for extra cleaning to remove the virus from surfaces.

Multitouch surfaces are wiped down after a Sunday service as Tuesday Mass is within the 48hour window.

 

Anyone wishing to open and go into church liaises with AF

AF

 

If 48-hour closure is not possible then check all cleaners are not in a vulnerable group or self- isolating.

 

 

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

Risk: Getting or spreading

coronavirus by not cleaning surfaces, equipment and shared facilities.

Identify surfaces that are frequently touched and by many people (open common areas), e.g. handrails, door handles, shared equipment, toilets, and specify the frequency and level of cleaning and by whom.

Door handles into and out of the main church building, inner and outer door handle of car park entrance, chairs in entrance

AF

 

Keep surfaces clear to make it easier to clean

and reduce the likelihood of contaminating objects.

Non essential items to be removed from the top of the tables in the narthex.

 

Handsanitiserandfaceto be left in sacristy between services.

AF

 

 

 

Sidesperson

 

Bibles/literature/hymn books/leaflets deemed essential for services should be quarantined for 48 hours after use.

Mass sheets to be taken home by congregants. A separate set of Orders of Service will be used for Tuesday and Sunday services.

AF

 

All cleaners provided with gloves (ideally disposable).

Those using the church buildings outside of services will provide their own.

Church Warden for situations involving cleaning by church members.

 

Suitable cleaning materials provided, depending on materials and if historic surfaces are to be cleaned.

 

Church Warden

 


 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed –

 

Confirm person responsible for removing potentially contaminated waste (e.g. hand towels) from the site.

Bins will be emptied as and when necessary. Those who use the church buildings outside of service will remove their waste at the end of every session.

AF

 

Confirm the frequency for removing potentially contaminated waste (e.g. hand towels) from the site

– suggested daily removal.

48 hours after any service. Daily for those who use the church buildings.

AF

 

Cleaning the church after known exposure to someone with Coronavirus symptoms

If possible close the church building for 48 hours with no access permitted.

 

AF

 

If 48-hour closure is not possible then follow Public Health England guidance on cleaning in non- healthcare settings.

Public Health England guidance available here.

AF

 

If the building has been quarantined for 48 hours, then carry out cleaning as per the normal advice on cleaning.

Advice on cleaning church buildings can be found here.

AF

 

 

8th January 2021

Sides person’s duties 1

The role of a sides person is a key part of the actions that the PCC are taking to keep the church building Covid secure. The sides person and minister act together before, during and after a service to ensure that the necessary risk mitigation measures are

implemented.

Focusing specifically on Covid risk mitigation, the sides person will ensure that:


* The names of all those people who come into church are recorded in the register. The sides person will record names so as to minimise physical contact with the register and pen.


* Whilst offering a verbal welcome the sides person will remind congregants about the need to sanitise their hands before entry into the Nave of the church.


* The sides person will ensure that anyone without a face covering and without an exemption will be given a mask to wear.

 

* The sides person along with the minister will ensure that congregants don’t gather in groups before the service and remain 2 metres from each other.

 

* At the end of the service the sides person will remind any who gather together that they are not to and will inform the minister if this happens.

 

* If before a service a queue develops outside the church door, the sides person will give instructions to keep a 2 metre gap between people.

 

* The sides person will ensure that the entrance door (Yew Tree Lane side) remains fully open throughout the service.

 

* The sides person will ensure that both doors leading from the Narthex into the Nave remain open during the service.

 

* The sides person will wipe down (using the antibacterial wipes in the Narthex) the door handles into the Nave at the end of a service. Wipes to be left in the waste bin in the Sacristy.

 

* In the absence of the Church Warden and minister the sides person will lock church at the end of a service.

 

1 To be read in conjunction with St. Michael and All Angels Covid Risk Assessment, available on the notice board and via the website.